July 4 2011 Minutes
KBC Executive Meeting – July 4th, 2011
Present: Mike C., Val, Jennay, Mike M. Mickey, Mike H.
Regrets: Lyndsay, Neil, Chuck.
1. Meeting brought to order at 19:22 pm.
2. Approval of last meetings minutes.
3. New Business
a. Item: Wednesday Evening “After work” Group.
i. Item: Wednesday evening group wishes to regain full 2 hour of playing time, 5 to 7pm, Time slot had been reduced to 6:30pm.
ii. Item: Decision adjourned.
b. Item: 2010 – 2011 Minutes.
c. Item: Some 2010 - 2011 meeting minutes were not posted to web site and posted in lobby.
i. Item: We look into which minutes have not been posted, and publish / post all missing retroactive minute meetings.
d. Item: Monday Group, specifically Monday night ladder.
i. Item: Discussion regarding if changing play time slots should be a board decision. Specific item: The creation of the Monday night ladder.
ii. Item: Members of the executive recall that the board decided to create a Monday night ladder as this seemed to reflect a large number, or perhaps even a majority of the member’s wishes.
iii. Item: A member of the board suggests more time slots be Open Play; Review of official play times calendar will be undertaken.
iv. Decision adjourned.
e. Item: Key, access codes.
i. Item: All execs to receive full access codes, keys.
ii. Item: Mike C. will take care of having copies of keys made.
iii. Item: Mike C and / or Mike H. to show new members operation of DLS system, for access cards etc.
f. Item: Recycling, refundable bins.
i. Item: Jennay will buy specific purpose bins to encourage all members to sort items into refundables, recyclables and garbage, so as to not force our cleaning person to have to sort thru piles of garbage to retrieve refundables and recyclable items.
ii. Item: Signage to motivate members to use refundable, recycling, garbage specific bins. Exec. to address their “groups” and ask them to place empty bird tubes in the tube recycling box.
g. Item: Members are paying for 2011 – 2012 season early...
i. Item: It is suggested that we let members play the last ~2 months of the season free, to help boost membership.
ii. Item: Approved.
h. Item: Roles, positions to be held by new executive members.
i. Item: It is suggested that a list of responsibilities / duties would help delineate roles. Suggested that perhaps the new directors should list what responsibilities they wish to assume, make known what they wish to be responsible for.
ii. Item: It is noted that the social director has a great deal of responsibilities / work to do. It is suggested that especially for the Ogopogo, all executives, and club members must pitch in and help.
iii. Item: It is suggested that if membership does not step up, we let members of the KBC know that membership fees will increase.
iv. Item: Suggested: fewer, but more choice prizes at i.e. Ogopogo so as to minimize work / logistics. Suggested: same number of prizes, but with a better prize distribution method.
i. Item: Tournaments.
i. Item: Discussed: Will we run the prov. masters? Can the KBC sustain 2 tournaments within 4 weeks? Would doing so adversely affect attendance at the Ogopogo? It is noted that this situation exists for this year only. Estimated prov. masters participation: ~ 100. Is early March for the Ogopogo is a solution?
ii. Item: The question is, does the executive support hosting the prov. masters this season?
iii. Item: Approved.
iv. Mike M. will report back to the executive as to best way to proceed. Mike M. asks if we have budgets from prior tournaments. Val will provide budgetary information she has for a, or, several past tournaments to Mike M and the board.
v. Item: Pros and cons of German Hall vs Ramada are discussed, including costs, legal responsibility for inebriated drivers should they be involved in an accident etc.
j. Item: Registration Day.
i. A member’s suggestion that an open house be held to gather together many persons to sign up memberships on a specific day is discussed, deemed a good idea, and could recruit new members.
ii. Item: Previous ideas / actions to recruit new members, incl. free passes are reviewed.
iii. Item: Val will head the registration day, Aug 28.
Meeting adjourned at 8:50 pm.